Sample Collection Letters

If you look around on the Internet, you are sure to find many examples of collection letters. Most of these letters will include the basic elements listed below.

July 1, 2006 Date of Letter

Valued Customer
123 Main St.
Everytown, IL 12345

Address of Customer
Dear Sir/Madam Can be made more effective with the name of actual contact
Re: Overdue Invoice #_______ in the amount of _________. Facts about the invoice
Thank you for your recent business. Our records indicate, however, that the above referenced invoice is currently overdue. A first letter will simply let the customer know that the payment is overdue as there could be many legitimate reasons affecting the situation.

If there are any questions with this invoice, please feel free to contact us. If not, please remit payment to the following address.

Your Company
Your Receivables Address
Your City, State, and Zip

A call to action and contact info.

We thank you for your business and look forward to a continued relationship.

Sincerely,

Your Name & Title

 

A sample collection letter similar to this may work well as the first form of correspondence, but future letters should get more direct and start to issue potential consequences if payment is not received. See our article on how to write a collection letter for more information.

If the thought of writing, mailing, and following up on all of these letters seems like too much of a distraction to your business, consider using our GreenFlag Profit Recovery System. Our proven system provides the power of a third party to collect on your overdue accounts quickly and cost effectively. All you have to do is submit your accounts to our online system, and we do the rest. You still collect the money directly, and you control the whole process through our online client portal that is available 24/7.